HR ONBOARDING- New Hires

It’s amazing to have such motivated, dedicated, and talented new team members to join our team. By working together, we can take the company to great heights.

Welcome New Hires!!!!

We are so pleased to welcome you to Riccobene Associates. Please use this site as a guide as we assimilate you to our organization.

Should you have any questions regarding your onboarding please feel free to reach out to your Human Resources Representative or Office Manager.

Welcome to the Riccobene Associates team!

EMPLOYEE ONBOARDING- Key steps.

  • 1. Offer Acceptance.

    Once we receive offer acceptance/executed contract, please use this site to navigate your onboarding.

  • 2. Complete New Hire Link

    Please ensure you have completed the following new hire link. This is to get you added to our HR/Payroll system.

    Employee- New Hire link

    DOCTORS- New hire link

  • 3. Paycom Link

    A HR Representative will send you a link, username & initial password to login into Paycom.

    Please login & complete:

    1. New Hire Checklist (navigate to checklists>new hire checklist)

    This is important to ensure you get paid properly.

    Questions, please reach out to HR@brushandfloss.com

  • 4. IT Onboarding

    Please follow the work instructions link below to ensure you have downloaded the following:

    1. Microsoft Teams (this is an internal chat & communication)

    2. Work Email

    Any questions please email: Brian.Mullenix@brushandfloss.com

    IT Onboarding-Work Insturctions

  • 5. LMS Completion.

    Please note- you cannot access these courses until IT has setup your work email and password.

    Please follow the work instructions below to navigate to our LMS (Learning Management System in Healthicity). You will be required to take:

    1. OSHA/Bloodborne pathogen Training

    2. HIPAA Training

    If you have any questions please contact:

    Line.Dempsey@brushandfloss.com

    LMS Training Work Instructions
  • Denticon Training.

    6. Denticon Training

    Step 1: Complete Denticon Training using ‘Denticon University’ : website: Denticon University - complete first . Register using “Register Now” at top right. To complete registration the following will be required: PGID 4153 OID 131. Please forward course completion certificate to denticon@brushandfloss.com

    Step 2: Utilize Practice Guides based on position.

    Clinical: Denticon Clinical Guide

    Admin: Denticon Admin Guide

    Step 3: To get familiarized with Denticon please take the time to log into the ‘training environment’ and play around with the system. website: Denticon Training Environment Website

    Usernames:

    1. Clerical username: RiccoClerical

    2. Clinical username: Riccoclinical

    3. Doctors username: RiccoDoctor

    4. OM’s username: RiccoOM

    5. RCM username; RiccoRCM

    Password: Ricco23!

  • 7. Review Performance Evaluations

    Take the time to review the following performance evaluations by position to know what is expected of you :

    Patient Coordinator

    Dental Assistant

    Dental Hygienist

    Hygiene Assistant

    Ortho Assistant

    Sterilization Tech

    Insurance Coordinator

 

Dental 101 Training.

(our practice management software: Denticon)

 
 

Implants vs. bridges

Meet the HR Team

  • Heba Abdel-Rahman, Chief of Staff/VP of HR

    Overseeing HR, Recruiting, Manages Employee Relations, Talent Management, etc.

    heba.abdelrahman@brushandfloss.com

    919-629-7516

  • McKenzie Taormina, HR Manager

    Responsible for managing the generalists & recruiting all office staff positions, supports HR new hire onboarding, employee/benefit questions, Paycom data entry/questions, social media career page management.

    mckenzie.taormina@brushandfloss.com

    330-703-3432

  • Nicole Johnson, HR Generalist

    HR new hire onboarding, employee/benefit questions, Paycom data entry/questions, unemployment.

    nicole.johnson@brushandfloss.com

    919-439-3331

  • Mary Medina, Payroll Manager

    Processes payroll, answer any payroll or paycheck questions, employment verifications

    payroll@brushandfloss.com

    919-975-5829

  • Brooke Trail

    Brooke Trail, HR Manager

    HR Manager, supporting Commonwealth Dentistry (VA) offices.

    Brooke.Trail@brushandfloss.com

  • Emily Bender

    Emily Bender, HR Generalist

    HR Generalist supporting Regional Managers. Business partner including all auxiliary staff recruiting, employee relations, engagement, etc.

    Emily.Bender@brushandfloss.com

  • Breeze

    Breeze McCauley

    HR Generalist supporting Coastal Regional Managers. Business partner including all auxiliary staff recruiting, employee relations, engagement, etc.

    Breeze.McCauley@brushandfloss.com

  • Brooke Cothren

    HR Generalist supporting Regional Managers. Business partner including all auxiliary staff recruiting, employee relations, engagement, etc. Also, responsible for NC/SC Doctor Recruiting.

    Brooke.Cothren@brushandfloss.com

Benefit Highlights 2024

  • Medical (3 plans)

  • Vision

  • Dental

  • Pet Insurance

  • 401k Match

  • 100% paid Telemedicine (Teladoc)

  • 100% Short Term Disability

  • 100% Group Life, AD&D

  • 401k plan (please see more details in FAQ section below)

  • Pet Insurance

Benefit Details/Resources

DAY 1 onward.

  • Bring Necessary Documentation

    Please if you haven’t already uploaded information via new hire link, please bring with you:

    1. 2 Forms of ID (social security card, drivers license OR passport)

    2. Immunization records

    3. Any necessary certifications/licensures

  • Clock-In/Out & Benefit Enrollment

    Clock-in/Out: Please make sure you have Paycom app. Please ensure you are on the office WIFI to clock in and out.

    If you are missing punches please review Paycom resources on how to submit missing punch or notify your office manager of punches. (Also, make sure you are on company wifi to punch in/out)

    Benefits Enrollment: If eligible, this is your time to go ahead and enroll in benefits via your Paycom app. All Benefits are effective first day of the month after 60 days. It may take 7 days to receive BCBS ID card; please contact HR if you need temporary electronic card.

  • Paycheck dates.

    Pay check dates are 7th and 22nd of each month.

    Please make sure you completed ‘new hire checklist’ in Paycom to ensure direct deposit, tax forms are completed.

    Pay period (1st- 15th of month); (16th- end of month). It is the responsibility of employee to make sure all time is entered properly in timecard via Paycom for accurate paycheck.

  • PTO Requests.

    Our current PTO protocol is that you will be giving PTO hours in advance for the year. PTO allotment is based on years of service. You will see this in your offer letter and loaded in your Paycom profile.

    Utilize Paycom to submit any time off requests. These are submitted directly to your office manager and flow directly into timecard. Please submit any time off requests at least 30 days in advance or as early as possible….this is to ensure we have necessary coverage.

    Hourly employees can take 1 hour PTO increments; salaried are 4 hour increments.

    Please scroll down to HR Resources to learn more on how to request time off via Paycom.

HR documents/FAQs

 

When are paycheck dates?

We are paid semi-monthly, 7th and 22nd of each month.

Pay period is (1st of month-15th), paid on 22nd.

Pay period is (16th to end of month) paid on 7th. If the 7th or 22nd fall on weekend, we pay Friday before.

Please reference benefit booklet for Payroll calendar:

2024 Benefits/Payroll Package

When are benefits effective?

First day of the month after 60 days

Do we get paid holiday pay?

Please reference the benefits guide above under the benefit section to see the holidays we observe. If you normally work the scheduled day where there is a holiday then you are eligible for holiday pay.

Do you offer 401k match?

Yes we currently do offer a 401k match. The new matching contribution of 1%. Please see plan details for contribution/vesting schedule.

401k Plan Details

401k Enrollment Form

401k Rollover Form

How do I clock-in & out using my phone?

Please make sure you have downloaded the Paycom app & you are connected to the company wi-fi. From there you’ll be able to clock in & out on your cell phone. Please check out Paycom Resources for more instructions.

You do not need to worry about changing departments or payroll profile - it is automatically loaded for you.

Who is my HR contact?

Please feel free to reach out to any HR team member; you can also send an email to HR@brushandfloss.com where the HR team has access to the mailbox.

What happens after HR onboarding & I have general office questions?

Please feel free to reach out to your office manager.

Paycom Resources?

Other Resources?

Changing Lives One Smile at a time

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Changing Lives One Smile at a time 〰️